Career Center

Inventory Performance Expectations –

Planning

• Use reports and growth forecasting to determine the best purchase amounts for a healthy product turnover and avoid stock outages
• Meet with vendor representatives to keep abreast with new products on the market, specials, etc.
• Meet with veterinarians and staff to discuss best use of product and alternatives to promote product consolidation.
• Stay current with product backorders, unavailability, and restrictions that may disrupt inventory process

Purchasing

• Handle all purchasing activities complying with clinic policies
• Handle inventory purchase requests from hospital personnel
• Handle vendor selection, oversee that competitive pricing is being given
• Handle purchase orders
• Maintain appropriate levels of “quantity on hand”, “reorder level” and “reorder quantity” in our software system
• Handle the organization of received orders and paperwork
• Handle backorders and inaccuracies

Receiving

• Oversees all receipt of inventory items with inventory assistant

Stock Management

• Handles or oversees distribution of inventory to the correct areas of the hospital
• Handles or oversees rotation of stock supporting the “first in-First out” theory
• Handles or oversees returns of overstock, short-dated, or outdated items to vendors for credit
• Handles or oversees inventory counts
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Reviewing

• Handles or oversees the updating of computer sales prices to reflect accurate product markup or margin
• Handles or oversees the minimization of product duplication and promote consolidation
• Handles or oversees identification of waste within the inventory department and takes corrective action

Other

• Supervise and train other personnel who have responsibilities in inventory department
• Develops protocols to promote efficiency and quality control

Accounts Compliance Performance Expectations –

Audit Appointments and Patient Visits

• Look ahead at upcoming appointments, review the patient’s chart and make necessary medical notes for medical team for a successful patient visit
• Audit live appointments and patient visits lists (PVLs) for incorrect and/or missed entries before the patient is checked out of hospital.
• Audit in-hospital patient charts and PVLs for incorrect and/or missed entries.
• Coach medical team and supervisors for trends of loss or improvements needed.
• Document trending losses and develop protocols for quality control and capturing of charges

Audit Open PVLs

• Assist Managers in auditing for any unnecessary open PVL’s
• Audit open PVL’s for prescriptions that need to be put back in stock
• Audit appointments through out the day for quality control

Other:

• Document KPIs and charges captured while auditing

Position Requirements:

Education –

1. High School Diploma required
2. 2-year College Degree and RVT preferred

Experience –

Knowledge of veterinary services, protocols and products is preferred.